Faculty FAQ - Books and other materials on Reserves
1. How do I order books and/or other materials for
2. What is the procedure for placing library items
3. What do I do with personal copies that I want
to place on reserves?
4. What are the various options for reserves?
5. What are the reserve facilities available to students?
6. Can I book the 3rd floor Seminar room?
1) How do I order books and/or other
materials for reserves?
All book orders and/or requests for audio-visual materials can
be made through our Reserves
Purchase Request Form.
- Orders must be placed at least 4-6 weeks before the beginning
of the new semester, or we cannot guarantee your items will
be available at the start of your course.
- The library does not order multiple copies of titles.
- Please check to see if the library owns the texts you have
ordered through the bookstore. If not, let us know so that we
can consider purchasing them for our collection.
2) What is the procedure for placing
library items on reserves?
You can send the list of library books you want us to place on
reserves by email to firstname.lastname@example.org.
- YOU MUST INCLUDE AUTHOR NAME, TITLE, and CALL NUMBER so that we will be sure to use the correct edition. Please check the catalog first to make sure the item belongs to Stevenson (Main), and not BGC or CCS.
- Please include your name, course number/title with each request
- If you wait until the last minute to place books on reserves,
items might be checked out by your students.
- If you want to make sure that items are placed correctly
on regular reserves, bring items to the Reserves Office or ask
the student at the Reserve desk to pass them on to the office.
- If you want to save time, you can pull books from the shelves
yourself and bring them over to the office with your name, course
3) What do I do with personal copies
that I want to place on reserves?
Personal Copies can simply be brought in with a note with your
name and course title/number. Though we do all we can to ensure
the proper treatment of these items, the library cannot take responsibility
for loss or damage to them.
4) What are the various options for reserves?
The following options are available for course reserves. Except
for overnight items, students cannot take reserve materials (including
Videos, DVDs and CDs) out of the building, unless authorized by
a faculty member.
3-HOUR CLOSED RESERVES:
This is the default status for all reserves for students. Materials
circulate from the reserve desk for 3 hours and cannot be taken
out of the library. Only one item may be checked out at a time.
Faculty members may check out more than one item at a time and
can take reserve materials out of the library. Check-out time
of reserve materials for Faculty is 3 days. If you plan to keep
materials longer than 3 days, please contact the Reserves Office.
Materials circulate during the day the same as 3-hour closed
reserves and will only be recognized as an OVERNIGHT item as
of 10:00 pm. Items are due back by 10:00am the next morning.
This option is available for books only.
Open reserves are located in Room 303. This room is furnished
as a reading room. Please note that because of space limitations
and loss of materials, Open Reserves are restricted to art, photography
and theatre books. Though their location is changed to ‘Open
Reserves’ in the library computer system, they do not get
checked out and Reserve workers do not regulate their availability.
The Open Reserve option is intended primarily for books that students
might wish to have more than one of at a time for purposes of
comparison and reference.
5) What are the reserve facilities available
On the 3rd floor of Stevenson, our music room (308) may be booked for two hours at a time using a sign-up sheet at the Reserves Desk. Earphones, televisions, DVD/VHS players are available for check out and use here in the library. Seminar Room 302 is equipped with a television and combination DVD/VHS player. If it is in use, patrons may use the music room or Open Reserves room for viewing.
6) Can I book the 3rd floor Seminar room?
Although we try to keep the 3rd floor Seminar room (302) free
for video and DVD viewing in as much as possible, you can contact
the Reserves Office (email@example.com)
to find out whether you can use the Seminar room for a particular