1. Overview
2. How do I submit materials for ReserveWeb?
3. What types of materials can I place on ReserveWeb?
4. Using ReserveWeb
5. Can I re-use documents or courses?
6. Why aren't the materials for my class showing up?
7. Printing problems – mirror printing

1) Overview
ReserveWeb first went online at the beginning of the Fall semester, 2000, as the key initiative of an effort to provide students with better access to required course materials that were traditionally kept as xeroxes in folders at the Reserve Desk in the Library. ReserveWeb allows you to place course related material on the WWW, making it accessible 24 hours a day and seven days a week.

2) How do I submit materials for ReserveWeb?
Copyright law prohibits scanning of complete books. These materials should be placed on the reserve shelves on the third floor of Stevenson where they may be checked out for a three-hour period, or overnight, if the instructor stipulates.

The Reserves Office does not make photocopies. Please submit clear, paper clipped, single-sided copies of materials that are to be placed on ReserveWeb in one format (portrait or landscape – to avoid mirror printing).

Materials should be submitted together with the Reserveweb Materials Form.

Fill this form out as completely as possible. Please make sure Author is indicated and is formatted as such: Last Name, First Name. If a particular piece of information is missing, please insert a dash (-) in that field. (You will also find a link to a downloadable Word ReserveWeb form for those who prefer to save the form to their hard disk).

When you hit the ‘Submit’ button at the bottom of the form, you will receive a copy of the form in your mailbox. Please print it out and submit documents with your filled out form in the order as listed on your form.

If photocopies are made by the Faculty Secretaries, please provide the Secretaries with a copy of your ReserveWeb form so that they can send the form along with the documents to the Reserves Office.

3) What types of materials can I place on ReserveWeb?
Apart from PDF files (which is the default format used for ReserveWeb) we can handle the following formats:

• WWW links.
• Word documents – please submit as an E-mail attachment.
• MP3 (music) files – please hand in CD or Zip disk with MP3 files.
• Images – Jpeg files to be submitted on disc (other formats can be discussed).

In the Faculty Lab (1st floor Old Henderson building) you will find all the facilities you need to work with MP3 files and images. Please contact Sharon Kopyc for further assistance (ext. 7496 / kopyc@bard.edu).

4) Using ReserveWeb
ReserveWeb is a straight-forward and easy to use database system that essentially provides an interface allowing users to identify and link to PDF documents, web sites and a number of other file formats.

• Enter the password (if you need to find out the password or forgot, call ext. 7320 or email bryant@bard.edu)
• Select whether to browse courses by last name of the instructor or by course number or title (WE HAVE TO SEE WHETHER THIS WORKS!)
• Click the "Submit" button (read over the copyright notice before you do so)
• Click on the link to your class. Click on the link to the article that you would like to see. All links are in blue and will say either "PDF" (for documents that will open using Acrobat Reader), "WWW site", “DOC” (Word document) or “MP3” (music files).

5) Can I re-use documents or courses?
Once a document is scanned for a class, it is archived. This means that you need not to re-submit a document you have submitted before. If you want to re-activate a document you used during Fall 2000 for a course in Fall 2004, just send an email to bryant@bard.edu explaining which document you want to use again and mention the course it should be re-used for.

In the same lines we can re-activate entire courses. Let us know by email which course you would like to re-activate and do not forget to mention a possible change in course title and/or number.

6) Why aren't the materials for my class showing up?
There are several main reasons why the document(s) you are looking for may not be appearing on ReserveWeb.

• The article is in line waiting to be scanned and posted to ReserveWeb. If the document is needed immediately (class is in the next few days), please send an email to bryant@bard.edu.
• Sometimes you will see the reference to a text on ReserveWeb with the notice ‘This item is not currently available’. This means that we already have created the reference, but still have to upload the document.
• You may not have Acrobat Reader installed correctly. Acrobat Reader is necessary to view documents on ReserveWeb. See (5) for assistance with the Reader.

7) Printing problems – mirror printing
Once in a while a document will print out ‘in mirror’. This is a printer problem which occurs at random. Re-scanning will not help. Please do the following:

• Open the PDF document
• From the menu choose File - Print
• Check the box 'Print as Image' on the right side under the 'Properties' box
• Click OK